Group Forms vs. Personal Forms
When creating surveys, polls, or quizzes in Microsoft Forms, you can choose between a Personal Form (default) or a Group Form. Selecting the appropriate option helps ensure proper access and long-term management.
Personal Forms
By default, forms are created under your individual account, with you as the sole owner.
- File uploads are accessible only to the owner
- Sharing options include:
- Collaborative link (for co-editing)
- Duplication link (to allow others to copy the form)
- Assigning the form to a group
- Attachments are stored in your own OneDrive (Apps > Microsoft Forms)
Group Forms
For shared ownership and continuity, consider creating forms within an existing Group.
- All group members can manage the form and view responses
- Attachments are stored in the group’s SharePoint document library (Apps > Microsoft Forms)
- To create a Group Form:
- Scroll to My groups on the Forms dashboard
- Select the desired group
- Choose + New Group Form ** *or *+ New Group Quiz
Notifications
To receive notifications when new responses are submitted:
- Go to Settings
- Enable Get email notification of each response and specify recipients as needed
Moving a Form to a Group
If a form was initially created as a personal form, it can be moved to a group; however, this action can only be completed once.
- Click the ellipsis (…) next to a Form and choose Move to a group
- Select the desired group and confirm
As the semester concludes, this is an ideal time to transition ownership of important forms to a group to ensure continued access to responses and uploaded files, even if team membership changes.
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